Terms & Conditions

Last updated: November 22nd, 2025

Article 1. General

1.1. These Terms & Conditions apply to all offers, agreements, and services provided by Van Klinken Vocals, Chamber of Commerce number: 99195054, VAT number: NL005375720B59, unless agreed in writing otherwise.
1.2. By booking a singing performance or ordering a voice-over, the client agrees to these Terms & Conditions.
1.3. All communication with Van Klinken Vocals takes place via hi@maartjevanklinken.com, unless otherwise agreed.

Article 2. Services

Van Klinken Vocals offers two types of services:

  • Singing performances (live or recorded)

  • Voice-overs

The scope, delivery, pricing, and deadlines of each service will be discussed and agreed upon prior to the start of the assignment.

Article 3. Pricing & Payment

3.1. All prices for singing performances and voice-overs are discussed and confirmed in writing upfront.
3.2. All prices are excluding VAT and eventual additional costs.
3.2. For voice-overs, the agreed fee includes one revision for minor adjustments (e.g. corrections in intonation, speed or tone-of-voice), provided the request is made within 48 hours after delivery of the voice-over file. Additional or later revision requests incur extra costs.
3.3. Correcting mistakes due to Van Klinken Vocals (e.g. wrong pronunciation or intonation mistakes) are free of extra costs.
3.4. Once the service is completed, the client receives an invoice, which invoices must be paid within 14 days after the invoice date.
3.5. The license to use the voice-over file only becomes legally valid after the invoice has been paid in full.
3.6. In case of late payment, Van Klinken Vocals reserves the right to charge administrative and statutory interest fees.

Article 4. Delivery

4.1. Voice-over files are delivered within a reasonable timeframe, which will be discussed and agreed upon prior to the assignment.
4.2. Singing performances are delivered on the agreed date and location.
4.3. Van Klinken Vocals is not responsible for delays caused by external circumstances outside of reasonable control.

Article 5. Usage Rights & Licensing

5.1. For voice-overs, the client receives a non-exclusive license to use the delivered audio for the purpose explicitly agreed upon.
5.2. Unless explicitly stated in writing, buy-out rights (full ownership transfer or perpetual unlimited usage) are not included and must be agreed upon separately.
5.3. Van Klinken Vocals reserves the right to use (parts of) the recordings for promotional purposes, including but not limited to its portfolio, website, and social media channels, unless otherwise agreed in writing.
5.4. The client is responsible for providing text and audio materials that are free of any third-party rights, and shall indemnify and hold Van Klinken Vocals harmless from any claims, demands, or liabilities arising from the use of such materials.
5.5. The client is not permitted to use the voice, recording, or audio for:

  • any purpose other than the agreed-upon project;

  • resale, sublicensing, or redistribution;

  • training, feeding, or generating audio for AI systems, machine learning models, or synthetic voice technologies.

Article 6. Refunds & Cancellations

6.1. Due to the nature of the services, refunds are not possible for singing performances and delivered voice-over files. The services provided by Van Klinken Vocals constitute custom-made work and are therefore exempt from the statutory right of refunds.
6.2. If a client cancels a scheduled voice-over performance within 48 hours before the agreed delivery date, a cancellation fee of 75% of the agreed price applies.
6.3. If a client cancels a scheduled singing performance within 7 days before the agreed performance date, a cancellation fee of 75% of the agreed price applies.

Article 7. Storage

Audio files are stored for a minimum of 3 months after delivery. After this period, they may be deleted without further notice.

Article 8. Client Responsibilities

8.1. The client is responsible for providing correct briefing materials, scripts, and details required to perform the assignment.
8.2. For singing performances, the client is responsible for ensuring a safe and suitable working environment.

Article 9. Liability

9.1. Van Klinken Vocals is not liable for indirect damages, consequential damages, or loss of profit.
9.2. Any direct liability is limited to the amount invoiced for the relevant assignment.
9.3. The client remains fully liable for the use of the delivered recordings.

Article 10. Intellectual Property

10.1. All recordings, audio files, and performances remain the intellectual property of Van Klinken Vocals, unless a buy-out is agreed.
10.2. The client receives only the usage rights explicitly agreed upon.

Article 11. Governing Law

11.1. These Terms & Conditions are governed by the laws of the Netherlands.
11.2. Any disputes will be submitted to the competent court Rechtbank Midden-Nederland, location Utrecht, in the Netherlands.